Keep row headings in excel when scrolling

Excel now supports millions of rows. It is easy to get lost working with large datasets to figure out the meaning of the values. Repeating header rows can help us with this problem. In this tutorial, we will learn how to keep the top line visible in Excel.

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We can repeat header rows in Excel using the Freeze Pane options. If we have one row to freeze, we can use the Freeze Top Row to modify the worksheet so the first row is always visible. In other cases where we have multiple header rows, we can use the Freeze Panes option.

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This helps us in Excel to always show the top row. We use a student information database in this example. Figure 1. The Sample Data Set. Figure 2. Example of the Freeze Pane Options.

This will make the first row always visible in Excel. Figure 3. This is a quick way to unfreeze the row.

Keep Row and Column Headings Visible in Excel

Figure 4. The Unfreeze Panes Option. Sometimes, we may have tables having multiple header rows. These might be a bit different from the usual table structures. But, they help to understand the data clearly. We have to modify the worksheet so the first row is always visible when we scroll the worksheet down. We can achieve that using the Freeze Panes feature. In this example, we use a student grade database. Column A and B have the details, C has the grades, column D and E contain whether the student has passed or not.

Figure 5.

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Data with a Header Containing Two Rows. Figure 6. We can repeat header rows when scrolling in Google Sheets using the Freeze option. To lock the first row from the previous example:. Figure 7. The Freeze Option in Google Sheets. This will repeat the header row when scrolling in Google Sheets.

Figure 8. We can freeze multiple rows by selecting 2 Rows or Up to current row from the Freeze options.Making header row follow when scrolling down worksheet helps to make reading easier in a large data worksheet.

keep row headings in excel when scrolling

This article introduces two methods of making header row follow in one worksheet as well as in all worksheets of current workbook. Make header row follow in a worksheet. Make all header rows follow in all worksheets. This section will introduce the Freeze Panes function of Excel to make header row follow when scrolling down the worksheet. See screenshot:. See screenshot. Now the header row is frozen. And it will follow the worksheet up and down while scrolling the worksheet.

This section will show you the Freeze panes multiple worksheets utility of Kutools for Excel to make all header rows follow in all worksheets.

keep row headings in excel when scrolling

Please do as follows. Then all header rows are frozen in all worksheets of current workbook.

keep row headings in excel when scrolling

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keep row headings in excel when scrolling

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Read More Free Download You are guest Login Now. Loading comment The comment will be refreshed after To prevent row and column labels from scrolling out of view after rendering a report, you can freeze the row or column headings. How you control the rows and columns depends on whether you have a table or a matrix. If you have a table, you configure static members row and column headings to remain visible.

If you have a matrix, you configure row and column group headers to remain visible. If you export the report to Excel, the header will not be frozen automatically. You can freeze the pane in Excel. Even if a table has row and column groups, you cannot keep those group headers visible while scrolling. You can create and modify paginated report definition. Each authoring environment provides different ways to create, open, and save reports and related items. Right-click the row, column, or corner handle of a tablix data region, and then click Tablix Properties.

On the design surface, click anywhere in the table to display static members, as well as groups, in the grouping pane. The Row Groups pane displays the hierarchical static and dynamic members for the row groups hierarchy, and the Column groups pane shows a similar display for the column groups hierarchy. On the right side of the grouping pane, click the down arrow, and then click Advanced Mode. Click the static member row or column that you want to remain visible while scrolling. The Properties pane displays the Tablix Member properties.

Skip to main content. Exit focus mode. Note Even if a table has row and column groups, you cannot keep those group headers visible while scrolling. Note You can create and modify paginated report definition.

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Is this page helpful?With new Excel capacity to hold a million rows and numerous columns with numbers, it is easy to lose the connection between the value and its meaning on line This is one of the reasons Excel keeps the commonsense "Freeze" feature for you. It allows you to keep track of the data you are looking at without having to scroll back and forth to see the column or row labels.

So, what's the button to click, and what are the pitfalls? Step number one is to look at your data and see if you need to lock just one row with the labels, several top rows, or columns.

Freeze panes to lock rows and columns

Whenever you lock rows or columns, the Freeze Panes option turns into Unfreeze Panes for you to quickly unlock the row or column. More and more often I come across tables that have several header rows. Those are complex structures, but they help you have some context to better understand the data. The question of freezing several rows can also come up when you compare one set of data to another, a couple of thousands rows away.

The "Freeze top row" feature is obviously not very useful in this case. But the "Freeze panes" option is! Here is how you do it:. As always, this is not the end of the story. Because just like some users on this forumone day you may find out it simply doesn't work for you.

This may happen because you already have the top row locked. I don't know if I can call it a trick, the simple solution and one thing to remember is to unfreeze it first. If any of the rows or columns are locked in the table, you'll see Unfreeze panes in place of the Freeze panes option.

Peek at the option name before trying to lock the rows, and everything will work as you need it to. Use this little handy feature to have the headers visible when you scroll and always know what figures you are looking at. I get how to "freeze pane" to lock down the header row, while I'm in the spreadsheet. My question is, How do I keep it that way, so when I send it to others that open it, the header row remains frozen? Using "Split" right next to the "Freeze Panes" option will allow you to have the same spreadsheet in different views, so you would be able to move the split so that you can only see the first row on one of the split screens, while still being able to scroll through the other version of the sheet.

I am facing a problem in attendance sheet, i need visible top row and left column while scrolling. Hello Abdul, When you click "Freeze panes", it freezes all rows above the selected cell and all columns to the left of it. Just select the cell to the right of the column you want to keep visible, and right below the row before clicking the button. I was wondering how to freeze the first row but with a bunch of the comments, that are included in the first row? When I do it like you decribed previously, only first row of the comment is freezing but not the rest of it.

Hello Mila, Thank you for your question. This issue in Excel doesn't have a simple solution, but there is a workaround you can use. Click on the cell with a comment, go to Data tab and click on Data Validation. You can enter the information from the comment on the "Input Message" tab and select the check box "Show input message when cell is selected". Now whenever you click on the cell in the frozen row, this message will appear.

You can move the box to any location you prefer. I have my top row frozen but as soon as I sort and filter then my frozen top row ends up somewhere other than the top. How do I keep it up at the top? If this doesn't help, could you please specify what version of Excel you have and what steps you follow?

I'll do my best to assist you.Brenda Penman Microsoft Excel. As a spreadsheet grows in size, the headings disappear as you scroll down or to the right. Instead of repeatedly scrolling up and down or left or right to view these headings, use the Freeze Panes feature. The Freeze Pane feature locks the Column or Row so the headings remain visible no matter where you scroll in the worksheet.

In a large spreadsheet as shown belowthe headings — Locations, Jan, Feb, Mar, Total are no longer visible as you scroll down the worksheet. Jan, Feb, and Mar describe what the numbers in each column represent. These headings need to be visible when entering the sales for each month, as well as when analyzing and interpreting the numbers for each location.

The Freeze Pane feature in Excel allows you to lock the top row s or left-most column s so your headings always remain visible while you move to different areas of your worksheet. Does the first row of your worksheet contain a Heading or Title to describe the data in that column? If yes, use Freeze Top Row. In our example, the headings are in Row 1 or the Top Row; therefore, the Freeze Top Row feature is used to lock the headings in this worksheet.

A black line displays under the Top Row to indicate that it is frozen. In our example, the headings in row 1 remain frozen as you scroll down to view the data in rows 5, 6, 7, and 8. Note: The Freeze Top Row feature freezes the top row that is displayed.

For example, if Row 16 is the Top Row displayed in your worksheet, Row 16 is the row that is locked. Note: When you freeze a worksheet, it has no effect on how the worksheet is printed.

Does the first column of your worksheet contain a Heading or Title to describe the data in that row? If yes, use Freeze First Column. In our example, the headings are in Column A or the First Column; therefore, the Freeze First Column feature is used to lock the headings in this worksheet.

A black line displays beside the First Column to indicate that it is frozen. Do you have more than one Row or Column that contains a Heading or Title? Or do you want both the Row and the Column Headings to be frozen at the same time? If yes, use Freeze Panes. Therefore, as you Enter or Analyze the data, the Month and Location remain visible if you scrolled down or to the right. In order to freeze these rows and column, the Anchor Cell must be Cell B3.

A black line displays to indicate the frozen rows and columns. Do you want to modify what Rows or Columns are frozen? If yes, use the Unfreeze Panes feature. Yes, the Freeze Panes is much easier to use now. All of my large worksheets have Freeze Panes enabled. My worksheet is not protected. Thank you. Just to refresh it, go to Freeze Panes and choose Unfreeze Panes.When you're working with a big list, it's often handy to freeze headers or columns so that they're always visible as you scroll through the data.

In this lesson, we'll look at how to do that. Let's take a look. Here we have a large table with a header row at the top. Notice that as we scroll down through the data, the headers scroll off the screen. And, if we scroll to the right, the company name is no longer visible. This makes it hard to understand the worksheet, because we aren't able to see the columns and headers that give the data meaning.

Excel provides three options for freezing columns and rows so that they don't scroll off the screen as you move through large sets of data. These options are visible on the view tab, in the Freeze Panes menu. If you want to freeze only the top row of a list in a worksheet, choose Freeze Top Row from the menu.

The top row in the visible portion of the worksheet will then be locked and remain visible as you scroll down through the data.

To unfreeze the top row, choose Unfreeze Panes from the same menu. To freeze only the first visible column, select Freeze First Column from the menu. The first column in the visible portion of the worksheet will now be locked and will remain visible as you scroll.

To unfreeze the first column, choose Unfreeze Panes from the menu.

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You can also freeze both columns and rows at the same time. To freeze both rows and columns, select the upper left cell in the data you don't want to freeze. Then choose Freeze Panes from the menu.

Now the rows above this cell, and the columns to the left of this cell will be frozen, and remain visible as you scroll. Choose Unfreeze Panes to reset. The Freeze Panes option is especially useful when your worksheet contains more than just your data, as in this example.

Just select the first cell in the data you don't want to freeze, and choose Freeze Panes. Note that freezing panes has no effect on printing. It only affects your view of the worksheet on screen.

Skip to main content. This lesson is from our online video training. How to freeze columns or rows in a list. Core Excel. You must have JavaScript enabled to use this form. Dave's blog is my first choice when I'm in high waters with Excel. Reason: the mechanics he patiently unfolds bring visual understanding to a subject which is contorted for me, it's like following a straight line.

Keep Headers Visible When Scrolling Through a Report (Report Builder and SSRS)

I like that, because it's effective for me. Excel video training Quick, clean, and to the point. Learn more.Joinsubscribers and get a daily digest of news, geek trivia, and our feature articles.

Excel lets you freeze things in one of three ways:. The top row in our example sheet is a header that might be nice to keep in view as you scroll down. To reverse that, you just have to unfreeze the panes. Now, as you scroll to the right, that first column stays on screen.

In our example, it lets us keep the inventory ID column visible while we scroll through the other columns of data. As an example, take a look at the spreadsheet below. This one is the Employee Attendance template included with Excel, if you want to load it up. Notice that there are a bunch of rows at the top before the actual header we might want to freeze—the row with the days of the week listed.

First, select the entire row below the bottom most row that you want to stay on screen. Now, as you scroll down the sheet, rows one through five are frozen. Note that a thick gray line will always show you where the freeze point is. To freeze a pane of columns instead, just select the whole row to the right of the right most row you want to freeze.

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Now, our column showing the months stays on screen as we scroll right. We have one more trick to show you. You can also freeze rows and columns at the same time.

And it can really help when navigating large, complicated spreadsheets. The Best Tech Newsletter Anywhere. Joinsubscribers and get a daily digest of news, comics, trivia, reviews, and more. Windows Mac iPhone Android. Smarthome Office Security Linux. The Best Tech Newsletter Anywhere Joinsubscribers and get a daily digest of news, geek trivia, and our feature articles.

Skip to content. Excel lets you freeze things in one of three ways: You can freeze the top row. You can freeze the leftmost column. You can freeze a pane that contains multiple rows or multiple columns—or even freeze a group of columns and a group of rows at the same time. How-To Geek is where you turn when you want experts to explain technology. Since we launched inour articles have been read more than 1 billion times.

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